Payroll & HR Administrator
Payroll & HR Administrator
As the Payroll & HR Administrator in Greenpeace Nordic you will join a diverse, engaged and collaborative HR team that is highly ambitious to add real business value. We are part of developing e.g. our culture, leadership, learning - and you will have a critical role in securing HR operational excellence. The team consists of two HR Business Partners / Generalists who are based in Stockholm, and report to Greenpeace Nordic’s HR Director, who is based in Copenhagen.
In a full time permanent position based in Stockholm, you will be responsible for coordinating the outsourced payroll in our four Nordic countries of operation, and have main responsibility for the HR administration. This involves, but is not limited to:
Payroll execution in cooperation with external providers:
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Resolve payroll discrepancies by collecting and analyzing information - and answering questions and requests.
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Maintain payroll operations by following policies and procedures, reporting needed changes and maintain employee confidence - protecting payroll operations by keeping information confidential.
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Optimizing existing and developing new payroll processes and routines internal and external
HR Administration
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Main responsible for ticket handling and coordination in HR team.
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Liaise with Finance and HR department (e.g., people cost management...)
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Liaise with managers and employees in payroll and admin matters.
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Absence management, including internal and external reporting
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On-boarding of employees: offer letters and employment contracts until fully transitioned
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Update & maintain employee files including personal data, salary...
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Act as a liaison with the social insurance authority
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Providing administrative support regarding pay, holiday, maternity leave etc. to managers and employees.
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Manager and employees training and induction in relevant areas such as time report and salary calculation.
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Insurance and pension reporting.
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Data analysis, eg. monthly reporting on turnover, genders statistics, sick leave etc.
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Update and create content to the intranet HR pages, templates, handbooks and manuals.
Profile Qualifications
To succeed in this role you have a strong passion for administration and you are driven by organizing and creating structure. You have the ability to see your contribution within the business and how efficient processes and effective administration adds value for the employees. You are motivated by giving excellent service and at the same time comfortable in prioritizing, setting expectations to internal and external stakeholders and keeping deadlines. You are a fast learner and as a team player you inspire a good work environment for the team and all colleagues within the organisation.
Background
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Relevant work experience within HR & Payroll Administration.
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Is an excellent user of systems in general, specially Excel.
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Thrives within a fast paced and dynamic working environment
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Works systematically, delivers with quality and attention to detail
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Experience from labor law and understanding of collective agreements
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Fluency in written and spoken English and working proficiency in Swedish. Norwegian or Finnish language skills will be a plus but not required.
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You do not need to be an environmental activist, but should share our values and support our cause.
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Ideally you have an interest in analysis, Compensation & Benefits or other cross Nordic HR experience but it is not a requirement.
Application
To apply for this position, please submit your application consisting of CV and cover letter in English, no later than 17th of March.
The recruitment process is ongoing and interviews may be called for before the application deadline. Starting date is in April or sooner.
If you have any questions about the role, please do not hesitate to contact
María García, Junior HRBP to maria.garcia@greenpeace.org +46072 203 9318
Vilhelm Lønsted, HR Director, to vilhelm.lonsted@greenpeace.org +45 23 95 89 60 (available until 8th of March) .